CFO Services
CFO Services
The financial oversight of a CFO, without a full-time hire.
About This Service
Most owner-managed businesses do not need a full-time CFO, but they do need what one provides: a clear read on cash flow, margins, and where the business is heading. We act as your part-time CFO, turning your numbers into decisions with regular reporting, forecasting, and a plan you can act on.
Below is the full picture of what the service includes, in the order an engagement usually unfolds: we get your foundation right, we build a reliable monthly rhythm, and then we plan forward with you.
Who This Is For
Growing businesses that have outgrown basic bookkeeping and want financial oversight, owners who need cash flow visibility and budgeting, and companies preparing for financing, expansion, or a transition.
We are responsive and will get back to you.
Where we start
Getting the Foundation Right
Most engagements begin with a clean-up. Before your numbers can guide decisions, they have to be right, and we do not build reporting on a ledger we have not verified.
Financial Assessment
We start by reading the financial history of your business: what you own, what you owe, and how money actually moves through the company.
- Review of every balance sheet account against source documents
- Assessment of how current and reliable your bookkeeping is
- Unreconciled accounts, uncategorized transactions, and stale balances identified
- A prioritized clean-up plan with a clear scope and fee, agreed before we start
Chart of Accounts Review
Your chart of accounts decides what your reports can tell you. We restructure it so the numbers answer the questions you actually ask.
- Accounts reorganized around how you run the business
- Revenue streams separated from their direct costs so margin by segment is visible
- Duplicate and misused accounts removed
- Consistent naming so reports read cleanly at a glance
General Ledger Reconciliation and Clean-up
We verify every balance on the balance sheet against outside evidence, such as bank statements and supplier records, then clear what does not belong.
- Bank and credit card reconciliations brought fully current
- Sub-ledger analysis: receivables and payables tied to their control accounts
- Old and unexplained balances investigated and resolved
- US dollar balances revalued at period-end rates where you buy or sell in foreign currency
GST Review and Reconciliation
GST errors compound quietly. We reconcile what you collected and what you claimed against the general ledger, and fix exceptions before the CRA finds them.
- GST collectible and input tax credits reconciled to the general ledger
- Missed input tax credits identified and recovered where possible
- Filing frequency and registration reviewed against your sales volume
- Past-period exceptions corrected properly, with amendments where needed
Every month
A Reliable Monthly Rhythm
Once the foundation is clean, the value is in the cadence: a proper close, a real review, and reporting you can act on while it still matters.
Month-End Close
A disciplined close means each month stands on its own and the numbers stop moving once you have seen them.
- A documented month-end checklist, so nothing gets skipped
- All bank, credit card, and control account reconciliations completed
- Accruals, prepaids, and deferrals recorded in the right period
- The period locked once closed, so reports do not change after review
Balance Sheet Review
The income statement gets the attention, but the balance sheet is where problems hide. We review it account by account, every month.
- Every balance sheet account reviewed monthly, not just cash
- Working capital watched: receivables aging, payables, and inventory where relevant
- Shareholder loan balances tracked, because they carry tax consequences when left to drift
- Loan schedules and lender covenant requirements monitored
Revenue, Cost of Sales, and Margin Analysis
Knowing you made money is not enough. We show you where you made it, where you lost it, and what that means for pricing.
- Revenue analyzed across your business segments and service lines
- Gross margin measured per segment to expose underperforming products and services
- Expense trends compared against prior periods and budget
- Pricing and cost signals flagged when the spread between them narrows
Management Reporting and Review Meeting
Reports that sit in an inbox change nothing. We walk through the numbers with you every month and turn them into decisions.
- A monthly package: income statement, balance sheet, cash flow, and the KPIs that matter to your business
- Plain-language commentary on what changed and why
- A standing monthly review meeting to go through it together
- Decisions and follow-ups recorded, so they actually happen
Looking ahead
Planning Forward
With reliable numbers and a monthly rhythm in place, we help you use them: to plan cash, to budget with intent, and to be ready when lenders or buyers ask questions.
Cash Flow Analysis and Forecasting
Profit and cash are not the same thing. We forecast what is coming so you see a crunch while there is still time to act.
- Cash flow forecasting, including a 13-week view when cash is tight
- Collection procedures that shorten how long receivables sit unpaid
- Timing plans for tax installments, payroll remittances, and debt payments
- Early warning on shortfalls, with options while you still have them
Budgeting and Forecasting
A budget you built in January and never opened again is not a plan. We keep the plan alive and compare it to reality every month.
- An annual budget built with you, grounded in your actual history
- A rolling forecast updated as actual results come in
- Variance analysis: where results differ from plan, and why
- Scenarios for the decisions in front of you: hiring, equipment, expansion
Process Improvements
Every month-end teaches us something about your systems. We fix the bottlenecks so your numbers get faster and more reliable over time.
- Month-end bottlenecks identified and removed
- Manual steps automated within your accounting platform
- Procedures documented so the finance function does not depend on one person
- Internal controls sized sensibly for the size of your team
Financing, Lender, and Year-End Support
Because your CFO work and your year-end happen at the same firm, nothing gets lost between your monthly numbers and your financial statements and T2.
- Reporting packages for bank covenants and financing applications
- Support through due diligence when you raise money or sell
- Board and investor reporting where you need it
- Direct coordination with your year-end financial statements and corporate tax filing
Why Work With Us
CFO-level insight at a fraction of the cost of a full-time hire
Decisions based on current numbers, not last year's tax return
Cash flow problems are caught early, while you can still act on them
Reporting that is ready for lenders, partners, and your own planning
Get Started
Ready to talk about CFO services?
Request a consultation and we will review your situation at no charge. We agree on fees in advance, so there are never any surprises.